It can often seem like nothing gets done in one day at the office. Although there are up to 9 hours in the business day, there can be so much procrastination that it sometimes seems as though nothing will ever really get done. As a boss or the business owner you should be looking to change this state of affairs. You should be looking to develop easy processes which ensure that your employees are getting the most out of their time at work.
To help you on your way, we’ve developed a few of the easiest ways to integrate efficient workflow into your daily life. Using these ideas you should have an office that runs smoother and with fewer mistakes.
Here are our top office timesavers.
This is a fantastic time saver, and the sort of technology that you should be using by default already. Cloud computing means that documents are no longer stored on any individual PC, but rather they are stored in a collected space that can be accessed from any computer. Using cloud computing you no longer need to both with office post or printing off anything. You can also rest assured that all of your documents will be synchronised, meaning that everyone working on a piece will have their changes added to the same document. No more spending whole days incorporating everyone’s changes into a single document.
No matter how advanced an office becomes, telephones will always be an integral part of a business. But it can often feel that for every essential business call that comes through, there are two irrelevant promoters taking up the precious time of your staff. To avoid this time-wasting consider using a phone tracer. Using this service you should be able to begin to understand exactly who is calling, and let your staff screen certain calls. No more calls from office supply companies. No more calls from telemarketers. Now you just have to answer the phone when your next big client comes calling.
These sound official and scary, but they don’t have to be. This just means getting together once in a while to understand what everyone else is doing in relation to what you are up to. If you have an open plan business and a small workforce this could easily be done every day, with everyone standing up for 5 minutes or so to discuss their work.
This keeps everyone on the same page, and means that there are no overlapping jobs or glaring errors in your business operations. If you have a larger business or a more traditional office structure, you should be thinking about organising effective departmental meetings. It can be tempting to believe that traditional meetings are no longer relevant given the availability of instant communication over the internet. But it simply isn’t the same as meeting in person. Why not try and incorporate these meetings into the flow of the day by holding them just before lunchtime?